Free Freight & Shipping Invoice Template & Generator
Bill for freight, logistics, and transport services with clear weight, distance, and surcharge breakdowns.
Branding & Document Setup
Parties & Invoice Details
Line Items
| Description | Qty | Unit Price | Total | |
|---|---|---|---|---|
| $1850.00 | ||||
| $165.00 | ||||
| $150.00 |
Totals & Terms
Live Preview
A4 · 210mm × 297mm| Description | Qty | Unit Price | Total |
|---|---|---|---|
| Freight Transport — Chicago, IL to Dallas, TX (Full Truckload) | 1 | $1850.00 | $1850.00 |
| Fuel Surcharge | 1 | $165.00 | $165.00 |
| Detention Fee (2 hours beyond free time) | 2 | $75.00 | $150.00 |
Payment is due within 14 days. Thank you for your business.
About the Freight & Shipping Invoice Template
Freight invoices get disputed more over surcharges than base rates — fuel surcharges, accessorial fees, and detention charges all need their own line so a client can see exactly why the final total is higher than the quoted base rate. Clearly stating origin, destination, and weight or volume on the invoice also makes it far easier to reconcile against a bill of lading if a dispute does come up.
Freight & Shipping Invoice FAQs
Should fuel surcharges be listed separately from the base freight rate?
Yes — nearly all freight billing separates the base rate from fuel surcharges and accessorials, since fuel surcharge rates fluctuate and clients expect to see them broken out rather than bundled into a single number.
What is a detention fee and when should I invoice for it?
A detention fee covers time a driver and truck are held beyond the agreed free loading/unloading window — invoice it as its own line item with the number of hours charged, referencing your standard detention policy.
Should I reference the bill of lading number on the invoice?
Yes — including the BOL or shipment reference number makes it far easier for the client's accounts payable team to match your invoice to the correct shipment, especially if they're managing multiple loads with you.
How do international freight invoices differ from domestic ones?
International freight typically also requires a separate commercial invoice for customs purposes — this freight invoice covers your transport service fee, while the commercial invoice covers the value of the goods being shipped.